Regulations Ibiza 12K
SANTA EULÀRIA IBIZA 12K
Article 1. ORGANISING COMMITTEE
Santa Eulària Ibiza Marathon is a race organised by Talentum Group on April 1st 2023.
Article 2. DATE AND TIME
On Saturday, April 1, 2023, the Santa Eulària Ibiza Marathon will be held in the evening. The 12K will start at 5:45 p.m. from Marina Santa Eulària.
Article 3. DISTANCES
The circuit will be 12,000 metres long.
During the route, all kilometers will be signposted.
Article 4. PARTICIPATION
The race is open to athletes of any nationality, federated or not, who are 18 years old on April 1st, 2023, the date on which the marathon will take place.
Each runner participates in this race under their responsibility and has a sufficient level of physical condition to face a test of such characteristics.
Article 5. REGISTRATION
Registration for the Santa Eulària Ibiza Marathon is personal and non-transferable and can only be done through the official website of the event www.ibizamarathon.com.
Registration implies acceptance of these rules. It is no possible to transfer or sell the bib number to another person, friend or family member due to not being able to attend the day of the race. Failure to comply with this rule may invalidate participation in the test, with the organization having the right to exclude the person responsible for participation in future editions.
5.1 Prices and sections
The registration period begins on July 6th 22, 2022. The following prices and sections are established:
|From July 6th to July 15th or until 500 athletes registered||Until December 31st or until 2.000 athletes registered||Until February 28th or until 4.000 athletes registered||Until March 27th – after the deadline|
The organization reserves the right to modify/extend/reduce/close the established registration period and any aspect will be duly communicated through its corporate channels.
During Friday, March 31 and Saturday, April 1, in-person registrations can be made at the incident point of the runner’s fair as long as there are bibs available. These registrations will be subject to the “late” rate. In this case of face-to-face purchase, the numbers will not be personalized, nor is the desired size guaranteed on the participant’s gift shirt.
Registration is personal and non-transferable. Once the registration is made, the race fee will not be refunded for any reason. Each runner participates in the test under his entire responsibility. The runner, in his registration process, accepts under his sole responsibility to be in perfect health, participate and have a sufficient level of physical condition to finish it.
5.2 Registration requirements
All participants will be covered by an accident insurance contracted y the organization.
5.3 Change of bib number name
The organization offers the possibility of making a name change. It can be requested by contacting firstname.lastname@example.org. The new athlete must comply with the provisions of this regulation, the content of which will be accepted when the name change becomes effective.
The cost for the change of name is €10 for management fees.
From February 28th, there will be no changes of namer.
Article 6. CANCELLATION OF REGISTRATION AND REFUND
The organization will refund the registration fee for physical injury (not because a disease is contracted) accrediting a medical certificate by e-mail from the same e-mail adress with which the registration was made.
The deadline to request a refund is February 28th, 2023.
Article 7. COLLECTION OF BIBS NUMBERS AND RUNNER’S BAG
The collection of the runner’s bag and the bib number will be at the Santa Eulària Ibiza Marathon Runner’s Expo (Friday, March 31st from 10:00 a.m. to 8:00 p.m. non-stop and Saturday, April 1st from 10:00 a.m. to 5:30 p.m.) which will take place at the Palau de Congressos d’Eivissa in Santa Eulària des Riu –location-.
To collect the bib number it will be necessary to present the ID or Passport. In case of picking up the number of another person, it is necessary a copy of the ID of the registered person and signed authorization.
The organization reserves the right to change the location or time of delivery of bib numbers, which will be communicated to those registered well in advance.
Article 8. TIMING
The timing will be done through the dorsal-chip system that all participants will receive when collecting their runner’s bag. There will be a small device attached to the bib that must not be removed or manipulated at any time.
It is not necessary to return the bib-chip once the race is over.
Article 9. STARTING BOXES
The organization will assign the registered starting boxes based on the information provided by each athlete in their registration and taking into account sporting and safety premises.
There will be ordered starting boxes that will be graphically marked on the bib number. It is forbidden to enter a a box that does not correspond to the one indicated on the bib number. The organization reserves the right to eliminate from the classification all athletes who come out in a different box than the one selected.
Article 10. TIME LIMITS
A maximum time of 2 hours is established to complete the 12,000 metre distance.
A time of respect and good faith will be kept, but after this time, if the participants are overtaken by the broom car, closing the race, they will be officially out of the race. Their bibs will be taken away by the organisation’s staff.
Article 11. AID STATIONS
During the 12K circuit, there will be an aid station around km 5 and another post-finish line.
The specific location and the products of each point will be communicated to the athletes well in advance.
Article 12. MEDICAL SERVICES
The Santa Eulària Ibiza Marathon will have a medical and security device. Medical services will be located along the route, as well as in the start and finish area, where the hospital will be located.
The bib number will have printed an emergency telephone number that the runner can call if they feel bad or have a medical emergency.
Article 13. CLASSIFICATIONS, PRIZES AND TROPHIES
There will be category rankings, but no trophies.
There will be no financial prizes. Only the first three and first three of the general classification will receive trophies.
Article 14. INSURANCE
The organisation will have a civil liability insurance policy in accordance with current legislation. In addition, all participants will be covered by an accident insurance policy. Participation in this event is at the participants’ own risk and responsibility. The participant, at the time of registration, declares to be in perfect health to take part in the race. The organization is not responsible for any damage that may be caused by the participants during the race, themselves or third parties.
In the event of extraordinary weather conditions or force majeure not attributable to the organisation and which make it impossible to hold the race, the organisation will not assume any responsibility and will not refund any of the registration fee.
Article 15. RACE SAFETY
Security on public roads will be the responsibility of the security forces and authorities involved in the smooth running of the race in Ibiza and of the organisers themselves. The medical services will be authorised to remove any participant who is clearly at risk.
Motorised vehicles or bicycles that do not belong to the organisation and that are not duly authorised are strictly forbidden.
Article 16. CHANGES/ALTERATIONS
If required by the relevant authority responsible for the event (Civil Protection, Municipal Police and/or Public Space of the Santa Eulària des Riu Town Council), and for reasons of security or force majeure, it is possible to modify the place of the start/finish and the start and finish times of any of the distances. The organisers reserve the right to make changes provided that sufficient notice is given sufficiently in advance and for justified reasons or in the case of force majeure, considering these to be those in which the relevant authorities make it necessary (in this case no refund of the registration fee will be made).
The organisation reserves the right to make any changes to these regulations if it deems it necessary, and must communicate this on the official website of the race and in the information given to the runner, either by e-mail or physically.
Article 17. ACCEPTANCE OF THE RULES
All participants accept each of the articles of these regulations and honestly undertake not to anticipate the start time and to cover the full distance before crossing the finish line. The organisation reserves the right to act and take the appropriate measures in the event of any unsportsmanlike, disrespectful, disloyal or violent behaviour.
Article 18. DISCLAIMER OF LIABILITY
All participants, by registering, declare that they are aware of and accept these Rules and Regulations and the Disclaimer and Data Protection. In case of doubt, the Organisation’s criteria will prevail.
Disclaimer and Data Protection Statement
By the mere fact of registering, the participant declares the following: “I am in optimum health to participate in the Ibiza 12K. Furthermore, I release the Organization, sponsors or other participating institutions from any liability for any accident or injury that I may suffer before, during and/or after the sporting event, renouncing any legal action against any of these entities. During the development of the competition I will contribute as much as possible with the Organisation, in order to avoid personal accidents”.
However, the organisation recommends runners to undergo a medical examination prior to the race, all participants accepting the risk derived from the sporting activity.
Article 19. ACCEPTANCE OF THE USE OF IMAGES AND DATA
The runner authorises the Organisation to make advertising use of data, photos, videos and/or any other type of audiovisual material in which I may appear, accepting the publication of my name in the classification of the race, in the media and/or Internet, without expecting any payment, compensation or retribution for this concept. Furthermore, this material and information may be used in subsequent editions of the event and may be transferred to any sponsor of the event, which by themselves or through third parties, treat your personal data for exclusively sporting, promotional or commercial purposes, as well as your image within the event through photographs, videos, etc.
In accordance with the provisions of Organic Law 15/1999, of 13 December, on the Protection of Personal Data, all personal data provided by participants and images obtained in the development of the race will be stored in files of the entity Talentum Group, as organizer and Sportmaniacs, as central registration, in order to manage participation in the race, as well as the promotion, distribution and dissemination of the same. You may at any time exercise your rights of access, rectification, cancellation and opposition by sending a letter accompanied by your ID card to the registered office at C/ Muñoz Degraín N3 pta 7, Valencia. For notification purposes, all registered runners authorise as a means of legal notification by email or mobile phone, and any other mobile or web application (such as WhatsApp, Line, Telegram, etc).